Invitation to Exhibit
On behalf of co-course directors Reem S. Abu-Rustum, MD and James Shwayder, MD, JD, I am writing to request your support as an exhibitor at the Ultrasound in Obstetrics & Gynecology: Innovative Practice for Advancing Health Conference on August 14-16, 2026. This program will be held at the Harrell Medical Education Building in Gainesville, Florida.
The intended audience consists of all sonologists who use ultrasound for screening and diagnosis in a clinical practice setting including physicians, fellows, residents, nurse practitioners, physician assistants, nurse midwives, nurses and sonographers. For our 4th annual conference, we are expecting approximately 75 attendees.
An agenda can be found on the program website at https://obgynultrasound.cme.ufl.edu/agenda/.
Exhibits will be located outside the meeting room, near the area where breakfast, lunch, and refreshment breaks will be served. Exhibitors should visit our Exhibit Tab on our website, follow the steps outlined when they are ready to register, and review the information in this prospectus for important details. Please note that the Exhibitor Registration is due as soon as your organization has approved participation, and payment is expected prior to the conference.
We appreciate your support of our programs, and hope that you and/or another representative will be able to join us. Please don’t hesitate to contact us if you have any questions or need additional information .
Best,
Anastacia Cantrell
am.cantrell@ufl.edu
- Single 6′ Booth
- Priority logo placement on exhibitor acknowledgement sign
- Access to booth, educational sessions and all food and beverage functions for up to 4 reps
- 1st choice of booth space
- Full page ad/insert in welcome folder
- Break Advertisement (Poster acknowledging company support adjacent to refreshments at 1 break)
- Single 6′ Booth
- Priority logo placement on exhibitor acknowledgement sign
- Access to booth, educational sessions and all food and beverage functions for up to 2 reps
- 2nd Choice on booth space
- Half Page ad/insert in welcome folder
- Single 6′ Booth
- Standard logo placement on exhibitor acknowledgement sign
- Access to booth, educational sessions and all food and beverage functions for up to 2 reps
- First come first serve for remaining booth spaces
Exhibit Schedule
Please note that while there are dedicated exhibit hours during the conference, the exhibit hall is open to participants and faculty at all times during the conference.
Friday, August 14, 2026
7:00 am – 5:00 pm
Unopposed hours include:
7:00 – 7:50 am
9:45 – 10:15 am
12:00 – 1:00 pm
2:45 – 3:15 pm
Saturday, August 15, 2026
7:00 am – 5:00 pm
Unopposed hours include:
7:00 – 7:50 am
9:45 – 10:15 am
12:00 – 1:00 pm
2:45 – 3:15 pm
Sunday, August 16, 2026
7:00 am – 12:00 pm
Unopposed hours:
7:00 – 7:50 am
9:45 – 10:15 am
Please view the agenda.
2026 Topics
Please view the agenda for the most up to date topics and speakers.
Payment information
Payments can be made online or by check.
Online
To make your payment online, please visit our Exhibit Registration Site and click on the exhibits tab. All major credit cards are accepted.
By check
- Checks should be made payable to the University of Florida.
- Our tax ID # is 59-6002052.
All checks sent by FedEx should be sent to:
UF Continuing Medical Education
1329 SW 16th St, Suite 2106
Gainesville, FL, 32608
All checks sent by regular mail should be sent to:
UF Continuing Medical Education
P.O. Box 100233
Gainesville, FL, 32610
Exhibit Rules and Regulations
Exhibitors agree to hold the University of Florida harmless from and against any and all claims and damages arising out of exhibitors’ negligence or willful misconduct as a result of exhibitors exhibiting at the Ultrasound in OBGYN Conference 2025 in Gainesville, FL. Exhibitors also agree to abide by policies and regulations of the venue, the Harrell Medical Education Building.
ACCME Guidelines
No materials promoting the goods and/or services of a commercial entity shall be displayed or distributed in the same room immediately before, during or after an educational activity certified for credit takes place.
Representatives of commercial companies may attend an educational activity but may not engage in sales activities while in the room where the educational activity takes place.
Booth Assignment
Booths will be assigned at the discretion of the CME office. Preference will be given to high level sponsors.
Exhibit No-Shows
A company that reserves booth space and fails to inform the CME office in witting of its plans not to attend automatically forfeits 100% of the total cost of the exhibit space assigned. Exhibiting companies will be considered a no-show if the booth space is unoccupied by 10am on the day you are scheduled to exhibit.
Subletting Space
Subletting of exhibit space is prohibited. Sharing of exhibit space is not permitted unless it is within divisions of the same company and approved by the CME office.
Cancellation
Payment will be required if your exhibit is cancelled after July 15, 2026 (30 days before).